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Privacy Policy

Established on March 28, 2005
Revised on October 1, 2023
Final revision on April 1, 2024

The Company recognizes the importance of protecting personal information (personal information defined in the "Act on the Protection of Personal Information", as well as individual numbers and specific personal information defined in the "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure"). With this in mind, the Company has formulated the following privacy policy to safeguard personal rights and interests, and will take great pains to ensure that officers and employees abide by the policy.

  1. Acquisition of personal information
    The Company will acquire personal information by legitimate and fair means.
  2. Specification of Purposes for Use of Personal Information
    When handling personal information, the Company will specify the purpose for which such information will be used to the greatest extent possible.
  3. Use of personal
    The Company will use personal information within the scope of purpose conveyed to the person in question or published in advance, unless otherwise required by laws and regulations.
  4. Supervision of Subcontractors
    When personal information is provided to a subcontractor to carry out the purpose of use, the Company will appropriately manage and supervise the subcontractor to ensure the security management of such personal information.
  5. Provision of personal information to third parties
    The Company will not provide any personal information to third parties without the prior consent of the person in question, unless otherwise required by laws and regulations.
  6. Management of personal information
    The Company strives to maintain proper and reasonable security for all of the personal information it acquires, taking sufficient security measures to prevent the occurrence of illegal access, loss, damage, modification, and leakage. In addition, if for some reason the Company does not consider it necessary to keep the personal information in its possession, such as the expiration of the legally required retention period, it will immediately discard or remove this personal information.
  7. Pseudonymized Information
    Please refer to Pseudonymized Information for the Company's creation and use of pseudonymized information.
  8. Anonymized Information
    Please refer to Anonymized Information for the Company's creation, provision, and use of anonymized information.
  9. Personally Referable Information
    Please refer to Personally Referable Information for the Company's handling of matters relating to personally relatable information.
  10. Requests for Disclosure of Personal Information
    If an individual requests notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure of their personal information, or disclosure of records of provision of their personal information to third parties, the Company will promptly respond to the request in accordance with the law.
  11. Organizations and systems
    The Company appoints an administrator responsible for the protection of personal information, and conducts the proper management of personal information. It provides training to officers and employees so that they will know how to protect and properly manage personal information.
    By conducting this training, the Company ensures that personal information is handled properly in daily operations..
  12. Compliance with laws, regulations and rules, and revisions
    The Company complies with the laws and regulations, guidelines, etc. applied to personal information and, if necessary, will review and improve the initiatives set forth in the preceding items to ensure that the protection of personal information is further enhanced.

Kanematsu Corporation
President
Yoshiya Miyabe

Handling of Personal Information

Purpose of use of personal information

The Company uses the personal information it acquires within the scope of the following purpose of use, in addition to other cases permitted by laws and regulations.

  • To facilitate communications between customers and the Company and to provide notifications and greetings in accordance with social customs;
  • To conclude and execute agreements between customers and the Company and to manage other transactions;
  • To provide information on the Company's products and services;
  • To conduct research, analysis and study in connection with the Company's business;
  • To provide invitations to exhibits, seminars and other events;
  • To provide invitations to exhibits, seminars and other events;
  • To provide information on results of questionnaires and events to participants;
  • To offer products and services using direct mail, email distribution, fax communications, etc.;
  • To respond to inquiries from customers;
  • To conduct shareholder and share management services;
  • To respond to the exercise of rights by shareholders;
  • To calculate and pay salaries to the Company employees;
  • To conduct safety management for the Company employees;
  • To conduct HR management relating to the Company employees;
  • To conduct other operations relating or incidental to the above operations.

Security Control Measures for Personal Data

The Company implements the following security control measures for personal data acquired.
Personal data acquired by the Company will be stored only for the period necessary to achieve the purposes of use described above.

The specific period of storage will be determined in consideration of the purpose of use, the nature of the personal data, and the legal or business necessity of retaining the personal data.

  1. Formulation of Basic Policy
    In order to ensure the proper handling of personal data, this policy has been formulated as a basic policy that defines the "name of the business," "compliance with related laws, regulations, guidelines, etc.," "matters concerning security control measures," and "contact for handling questions and complaints.

  2. Organizational Safety Control Measures
    In addition to appointing a person responsible for the handling of personal data, the Company has established internal rules for the safe handling of personal data, and has established a system for reporting to and communicating with the person responsible in the event that the Company becomes aware of facts or signs of violation of laws, regulations, or internal rules.3.
  3. Personal Safety Management Measures
    Regular training is provided to employees on matters to keep in mind regarding the handling of personal data.
  4. Physical Security Control Measures
    In areas where personal data is handled, the Company controls employee access to rooms and implements measures to prevent unauthorized persons from viewing personal data.
  5. Technical Safety Control Measures
    Access control is implemented to limit the scope of persons in charge and the personal information database, etc. handled, and a system is in place to protect the information system handling personal data from unauthorized external access and unauthorized software.
  6. Understanding the External Environment
    We implement safety management measures based on our understanding of the systems related to the protection of personal information in each country where personal data is stored.

Joint use of personal data

The Company may jointly use customers' personal data as follows:

  1. Personal data to be used jointly
    Customer's name, address, telephone number, email address and information on employment, including company name, department and job title
  2. Range of joint users
    The Company and its affiliate companies listed on its securities reports.
  3. Joint users' purpose of use
    The purpose of use for each joint user is the same as those described above under "Purpose of Use of Personal Information" and is related to said individual joint users' business.
  4. Administration of personal data
    Address：KANEMATSU CORPORATION, JP Tower, 7-2, MARUNOUCHI 2-CHOME, CHIYODA-KU, TOKYO 100-7017 JAPAN
    Yoshiya Miyabe, President

Procedures for Requesting Disclosure, etc. of Held Personal Data

  1. If you wish to request notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, or erasure of your personal information held by the Company, or disclosure of records of provision of such personal information to third parties, please fill in the required items on our designated "Request for Disclosure, etc. of Personal Data" and send it by mail or email to the addresses below, with the following attached documents enclosed or attached.

    Address：KANEMATSU CORPORATION, JP Tower, 7-2, MARUNOUCHI 2-CHOME, CHIYODA-KU, TOKYO 100-7017 JAPAN
    Attn: Person in charge of Privacy Policy, General Affairs Dept.
    E-Mail: privacy@kanematsu.co.jp

    (Documents required)
    When sending the form, please be sure to include a copy of your identification documents (driver's license, passport, or health insurance card) (including a copy of the back of the health insurance card or driver's license if there is a change of address) if sending by mail or attach such documents if sending by email.
    If necessary, you may be asked to submit documents in addition to the above.

    (Fees)
    For requests for notification of purpose of use or disclosure of personal data, the requester may be required to pay handling fees.

  2. Upon receipt of the "Request for Disclosure, etc. of Personal Data" and the accompanying documents indicated in 1 above, and payment of the handling fee (if any), the Company will respond to your request in accordance with the law.

Inquiries about personal information

For inquiries regarding personal information, please contact us at the following address.

Address：KANEMATSU CORPORATION, JP Tower, 7-2, MARUNOUCHI 2-CHOME, CHIYODA-KU, TOKYO 100-7017 JAPAN
Attn: Person in charge of Privacy Policy, General Affairs Dept.
E-mail address privacy@kanematsu.co.jp

Collection of personal information from websites

  1. Cookie:
    The Company's website contains pages that use a form of technology known as "cookies." Cookies are used to send data to the user's software for Internet surfing (browser) and refers to its content, making it easier for the user to use the website the next time they visit it. However, cookies are not intended to be used to acquire the personal information of the user. The user may disable cookies by reconfiguring the browser to stop accepting cookies.
  2. SSL:
    The Company's website incorporates the Secure Socket Layer (SSL), an encryption technology, in the "Contact Us" page, so that users can enter data such as personal information in a secure manner. The SSL sends out the information entered by the user after the information is encrypted.
  3. Access Log capturing:
    The Company's websites automatically record the information of users in the form of access logs. This information includes the IP address of the user, as well the type of browser used and number of accesses. However, no information is included that individually specifies the user. Access logs, which are used to collect statistics and analyze the use of services, will not be utilized for any other purpose.

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GDPR Privacy Policy